30% of Your Storage Is Wasted. Here’s How to Fix It.

(Source: AIIM, IDC)

There’s a hidden cost in your organization that’s quietly draining time, money, and focus: redundant, obsolete, or trivial (ROT) data.

According to AIIM and IDC, roughly 30% of enterprise storage is wasted on files that no one needs, uses, or even remembers exist. These documents often feel harmless in isolation—a lease agreement from 2019 saved in five different places, an onboarding folder for a former employee, or a scanned receipt from a vendor that’s no longer active. But over time, they pile up, clutter your systems, and inflate storage costs.

And it’s not just about storage. ROT data slows down productivity, muddies decision-making, and increases compliance risk. The more digital noise in your systems, the harder it becomes for teams to find and trust the information that actually matters. The illusion of having access to "everything" can be dangerous—especially when outdated or irrelevant documents are indistinguishable from critical, up-to-date content.

That’s where imkore’s Document Gateway comes in.

Document Gateway isn’t just a place to store files, it’s a smarter, more strategic approach to managing the content that runs your business. With automated tagging, retention rules, and lifecycle controls, the platform helps you proactively identify ROT data and manage it before it becomes a burden.

Instead of manually reviewing old files or relying on users to follow ad hoc rules, Document Gateway enforces standards at scale. Documents are categorized intelligently, lifespans are defined by policy—not guesswork—and outdated content is archived or deleted automatically. It’s a system that not only cleans up the past but also prevents clutter from building up in the future.

Just as important, Document Gateway was built with real estate and property management operations in mind. That means it integrates smoothly with your existing platforms, ensuring your teams can stay focused on work, not waste time hunting down the right file or wondering if the version they found is the right one.

A clean, well-managed digital environment leads to better outcomes across the board. Audits become faster and less stressful. Decision-making becomes clearer and more confident. Storage costs go down. And teams regain trust in the systems they rely on every day.

If you’re ready to eliminate the drag of ROT data and take control of your content, we’d love to show you how imkore’s Document Gateway can help.

Let’s talk. Visit imkore.com to learn more or schedule a demo.