Sentry Document Assurance
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Connects to all document-hosting platforms via APIs.
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Certifies documents of record.
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Assures document authenticity and compliance.
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Monitors location, accuracy, and change.
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Tracks access and compliance status.
Connects across all document source platforms to provide a virtual document warehouse that enables enterprise-wide search, certifies records, identifies authoritative versions.
People waste hours hunting through drives, emails, portals and systems.
Different teams rely on different versions of the same document.
No one can say with confidence which copy is the real one.
Sentry gives you one place to see every document, certify the definitive version, and eliminate the guesswork.
Sentry unifies scattered, duplicated, and inconsistent documents across your enterprise by creating one virtual document warehouse that sits on top of every system you use.
No more digging through emails, comparing file names, or wondering whether a document even exists. Sentry gathers all versions and copies from every source, organizes them into structured families, and gives you a simple way to identify the Certified and Trusted document of record for each.
Once certified, Sentry tracks changes, flags risk, and continually monitors where documents are, where they should be, and where they should not be, so your teams, systems, partners, and AI tools all rely on the same trusted information.
Finally, you can manage all of your documents at the enterprise level, not system by system.
Connects to Every Document Source
Connects to all document-hosting platforms via secure APIs to build a single virtual document warehouse spanning every system you use.
Enterprise-Wise Search & Visibility
Enables one search across all connected systems so you can see every copy of a document and every location where it lives.
Certifies Documents of Record
Groups copies and versions into document families so you can assign a Certified & Trusted document of record and centralize all related metadata and governance around it.
Assures Document Authenticity
Uses fingerprinting to verify that documents match the certified version and provides audit-ready evidence of what exists, what changed, and what is missing.
Monitors Location, Accuracy & Change
Continuously shows where documents are stored, highlights locations where they shouldn’t be, and flags missing, outdated, or inconsistent records.
Tracks Access & Compliance Status
Records who accessed or referenced certified documents and when, highlighting which records are compliant, which are at risk, and where remediation is needed.
Who Uses Sentry?
Enterprises have spent years unifying their data through warehouses, lakes, and integration platforms that bring financials, transactions, and operational information into one consistent, governed view.
Sentry™ extends that discipline to documents.
It applies the same principles of aggregation, validation, and trust to the files that underpin every process, collecting every document from every platform, organizing all versions into structured families, and enabling teams to certify the document of record that serves as the authoritative source for the business.
Executives and Business Leaders. Rely on Sentry for a clear, enterprise-wide view of their documents, reducing operational risk and enabling confident decision-making supported by verified and trusted records.
Data, Analytics, and AI Teams. Rely on Sentry to ensure that the documents feeding models, automations, and AI assistants are certified and trustworthy, making outcomes explainable and grounded in verified information.
Operations and Administrative Teams. Use Sentry to quickly find the documents they need, remove confusion about which version to use, and eliminate time wasted searching across multiple systems and drives.
Legal, Compliance, and Risk Management. Depend on Sentry to identify authoritative versions of key documents, track changes and access, monitor where documents are stored, and prepare audit-ready evidence without manual effort.
Finance, Treasury, and Accounting Teams. Trust Sentry to ensure that financial and contractual documents are accurate, complete, and aligned with the data and reporting they support, reducing errors and exposure during audits and transactions.
Asset, Portfolio, and Deal Teams. Use Sentry to verify that all required documents exist, are current, and are stored appropriately, providing assurance during acquisitions, dispositions, financings, and investor reporting.
IT and Enterprise Architecture. Leverage Sentry to unify documents across legacy and modern systems without migration projects, enforcing governance and reducing shadow storage and system sprawl.
External Auditors, Advisors, and Partners. Consume Sentry’s outputs as clear evidence of document presence, integrity, and lineage, minimizing back-and-forth requests and accelerating reviews.
How Sentry Works
Sentry is a managed framework that brings structure, intelligence, and assurance to the way essential documents are consolidated, certified, and monitored across all of your systems.
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Connect & Inventory All of Your Documents
Sentry connects to every platform where your documents live, building a complete inventory across the enterprise.
Connects to ERPs, edge solutions, shared drives, cloud storage, email, and systems.
Discovers documents and all copies without forcing a migration to a new repository.
Builds a virtual document warehouse that maps every file to its systems and locations.
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Group, Compare & Certify Documents of Record
Once connected, Sentry groups copies and versions into document families and helps you determine which ones to trust.
Consolidates metadata, ownership, and governance as the single source of truth.
Normalizes and groups related documents into clear families across all systems.
Allows users and rules to select the Certified and Trusted document of record.
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Serve Trusted Documents to People & Systems
After documents of record are certified, Sentry continuously monitors them and feeds trusted records back into the business.
Tracks where certified documents are stored and flags when they are missing or in the wrong place.
Detects changes, anomalies, and gaps so issues can be addressed before audits, deals, or incidents.
Surfaces certified documents of record to people, workflows, AI tools, and core platforms.
What Sentry Delivers
Unified, Virtual
Document Warehouse
Sentry creates a single, virtual document warehouse that spans every system you use, without forcing you to move or replace your existing platforms.
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Consolidates documents from ERPs, file shares, cloud drives, email, and external portals into one unified view.
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Organizes duplicates and versions into logical document families that are easy to understand and manage.
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Lets teams see, search, and manage documents at the enterprise level instead of system by system.
One Source of
Document Truth
Sentry turns multiple copies and conflicting versions into a clear, trusted record for each important document.
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Allows you to designate the Certified and Trusted document of record for each document family.
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Links every related copy and version to that certified record so everyone knows which one counts.
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Consolidates metadata, ownership, and governance rules around the authoritative document.
Continuous Integrity & Risk Monitoring
Sentry continuously monitors where documents are, how they change, and whether they align with your standards.
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Tracks whether key documents exist where they are required and flags gaps before they become issues.
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Identifies when documents appear in locations where they should not be, such as unsecured drives or shadow systems.
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Detects missing, outdated, or inconsistent documents so risk can be addressed proactively instead of reactively.
Assured Authenticity & Audit-Ready Evidence
Sentry provides a reliable way to prove that critical documents are complete, unchanged, and ready for scrutiny.
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Uses fingerprinting to confirm that documents match the certified version and highlights any changes over time.
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Maintains a clear trail of what exists, what changed, and what was removed to support audits and investigations.
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Produces evidence that regulators, auditors, investors, and internal reviewers can rely on.
End-to-End Visibility into Access & Compliance
Sentry gives you visibility into how certified documents are used and whether they meet your compliance expectations.
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Records who accessed or referenced each certified document and when they did it.
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Surfaces which documents meet defined standards and which are at risk or require remediation.
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Supports policy enforcement, attestations, and executive reporting with clear, explainable status for every key record.
A Stronger Foundation
for Decisions & AI
Sentry ensures that the documents behind your reports, workflows, and AI are trustworthy and under control.
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Feeds analytics and AI tools with certified document sets instead of random collections of files.
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Makes it easy to trace numbers, conclusions, and recommendations back to specific documents of record.
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Gives executives, data science teams, and AI initiatives a dependable foundation built on verified and governed content.
From Document
Chaos to Continuous Document Readiness
& Certainty
Traditional document systems focus on where documents are stored, but as we all know, this falls apart quickly.
Sentry focuses on whether you have the right documents, which version you can trust, and where every copy lives.
By combining a virtual document warehouse with managed certification and continuous monitoring, Sentry turns your documents of record into a clear, dependable asset that supports every audit, every transaction, every control, and every AI-driven decision.
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"You don't need more copies of a document. You need the one you can trust."
Sentry turns duplication, confusion, and risk into clarity and confidence by consolidating every document into one trusted, authoritative record that everyone can rely on.